Mustang Heritage Spectacular Vendor Application Mustang Heritage Spectacular Vendor ApplicationJune 20-23, 2024 Williamson County AG Expo Park 4215 Long Lane, Franklin, TN 37064Organization/Company Name(Required) Main Contact Name(Required) First Last Organization/Company Address(Required) Street Address City State / Province / Region ZIP / Postal Code Organization/Company Phone(Required)Main Contact PhoneEmail(Required) Organization/Company URL Product(s) to be exhibited/sold:(Required)Space RequestBooth Selection(Required) Exhibit Event Space 10×10(includes 2 Exhibitor Passes): $400.00 Prime Exhibit Event Space 10×10(includes 2 Exhibitor Passes): $500.00 Exhibit Event Space 10×20(includes 2 Exhibitor Passes): $800.00 Prime Exhibit Event Space 10×20(includes 2 Exhibitor Passes):$1,000.00 A minimum of 50% per booth rental must accompany this agreement. Balance will be due by June 1, 2024 or booth reservation may be cancelled! Booth cost is for the duration of the event. Multiple selections are allowed. Vendors are responsible for providing their own booth materials, tables, and chairs. PaymentIf paying by check, please make checks payable to Mustang Heritage Foundation(Deposit payment must be received by April 15th, 2024)No refunds will be processed. A 3.5% service charge will be applied to all credit and debit card transactions. Credit Card Type AMEX, Discover, Visa, etc.Name As It Appears On The Card Billing Address Valid Credit or Debit Card Number Expiration Date (Month/Year) CVC Code Billing Zip Code Credit Card Consent I grant MHF permission to charge the card above for the booth deposit fee and charge this card on June 1st for the remaining booth rental fee balance. I grant MHF permission to charge the card above for the booth deposit fee and will mail a check for the remaining balance by June 1st, 2024 I grant MHF permission to charge the card above for the total booth fee. Vendor Rules and RegulationsExhibitor Rules and Regulations Rules and regulations governing the show have been briefly written to advise exhibitors of their privileges, restrictions and requirements. Any changes to the rules and regulations must be made prior to the opening of the show. Mustang Heritage Foundation will be referred to as “MHF” in the following.1. BOOTH ASSIGNMENT – Stall/booth space will be assigned and given priority according to the date on which the application and payment is received and will be assigned at the discretion of the show management. Exhibitor agrees to accept the booth or stall space assigned and further agrees to accept reassignment to create a more effective MHF or for safety purposes. Subletting of stall/booth space is prohibited. Two or more firms may not exhibit in a single space unless approved by show management.2. RIGHT TO REFUSE – Show management reserves the right to reject any applicant for space at any time, and reserves the right to regain possession of any space by refunding to the applicant or exhibitor the amount paid for the space. MHF reserves the right to limit the number of exhibitors due to limited space or type of product.3. BOOTH DETAIL – Typical display booths are 10 feet x 10 feet or 10 feet x 20 feet. Ample electrical outlets are available for vendors. All electrical extension cords must be 3-wire with ground. 4. OFFICE – Exhibitor Office will be set up on the main concourse. Vendor packages will be available in the office beginning Wednesday, June 19, 2024, at 12:00 p.m. (Noon CST). 5. SET UP – Booth may be set up after exhibitor has checked in with show management and within set up hours. Any specialty electricity, carpentry, wiring connections shall be installed at exhibitor’s expense. All booths must be set up by 9:00 p.m. on Wednesday, June 19, 2024. 6. LABOR – All labor necessary in setting-up or removing exhibits must be supplied by exhibitor. If additional labor is needed, Show Management, if arranged in advanced, may provide a list of potential laborers. Vendor is responsible for all wages and costs. Exhibitor must comply with building labor requirements. 7. EXHIBIT STAFFING – You must staff your booth at all times during the complete run of the show to insure additional protection of equipment and valuables. Vendors are requested to arrive 30 minutes prior to the show daily. Vendors who pack or move out prior to 3:00 pm on the final day of the show without prior approval may be declined space at future Spectaculars.8. EXHIBIT CARE – All aisles must be kept free of equipment, displays, etc. Facility janitorial services will sweep and clean aisles and empty trash canisters. Exhibitors are responsible for keeping exhibits clean and orderly. Trash cans must be placed in aisles in order to be emptied after show hours.9. SECURITY – Security will be provided to patrol after the show hours. The exhibit hall must be vacated within one hour after show closing. Exhibitors will be allowed to enter the exhibit hall upon presentation of an Exhibitor badge only. Management is not responsible for theft or damage.10. FOOD – Food and beverages may not be sold except for licensed food vendors. If food or beverages are given away, they must be approved, in writing, by management. Exception will be for approved food service vendors.11. LIVE ANIMALS – No pets will be permitted in the Exhibit area with the exception of registered service animals.12. REMOVAL OF EXHIBITS – Exhibits must remain intact until 3:00 p.m. on Sunday, June 23 2024.13. PHOTOGRAPHY – All video or still photography of any show exhibit and/or exhibit staff by MHF personnel become property of MHF for use in promoting the current and future events or for use of any other purpose and exhibitors/vendors hereby consent to and authorize any such use.14. INSURANCE – Exhibitor is required to obtain and maintain in full force and effect throughout the event the following insurance: For Trade Show Booth: Commercial General Liability written with limits of at least the following: Each occurrence— $1,000,000; Personal & Advertising injury—$1,000,000; General Aggregate—$1,000,000; Products/Completed Operations Aggregate—$1,000,000; Fire Damage (any one fire) – $50,000; Medical Expense (any one person) – $5,000. Coverage shall include: premises/operations, contingent liability for subcontractors, products/completed operations, personal injury, and contractual liability to insure the indemnification (hold-harmless) clauses contained in this contract. A Certificate of Insurance for the exhibitor showing policy numbers, limits of liability and coverage, and expiration dates must be received by the Show Management prior to the show or stall/booth fees are subject to forfeiture. Insurance shall be made out to Mustang Heritage Spectacular at the Williamson County Ag Expo, 4215 Long Lane, Franklin, TN 37064. Certificates will be sent to, Mustang Heritage Foundation, 200 University Blvd., Suite 225, #110, Round Rock, TX 78665.15. TERMINATION – If exhibitors fail to make payment required by the contract in a timely manner, MHF may terminate that contract and exhibitor’s participation in the event without further notice and without obligation to refund monies previously paid. MHF is expressly authorized, but has no obligation, to occupy or dispose of any space vacated or made available by reason of action taken under this paragraph in such a manner, as it may deem best, and without releasing exhibitor from any liability there under. MHF may also terminate the contract without any obligation on MHF’s part to refund any payments previously made and without releasing exhibitor from any liability arising as a result of or in connection with such breach. If MHF removes or restricts an exhibit which MHF considers to be objectionable or inappropriate, no refunds will be due to Exhibitor. Notwithstanding the foregoing, if MHF cancels the event due to circumstances beyond the reasonable control of MHF (such as acts of God, acts of war, pandemic, governmental emergency, labor strike, or unavailability of Exhibit Facility), MHF shall refund to each exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred, in full satisfaction of all liabilities of organizer to exhibitor.16. CANCELLATION – A WRITTEN notice of cancellation is required and a cancellation fee of 25% of reserved booth space rental will be charged. Exhibitor is responsible for full payment of booth space contract if not canceled in writing before February 1, 2024. NO REFUNDS OR CREDITS. 17. NON-GUARANTEE – MHF makes no representations or warranties regarding the number of persons who will attend the show. Exhibitor/vendor understands that neither MHF nor its agents or representatives guarantees attendance at MHF nor any financial gain to any exhibitor participating in the show. Each exhibitor also understands that tickets to the show will be sold exclusively by MHF and the exhibitor is not entitled to any proceeds from ticket or concession sales.18. COMPLIANCE WITH LAWS AND REGULATIONS – Exhibitor shall abide by and observe all federal, state, and local laws, codes ordinances, rules and regulations and all rules and regulations of the Exhibit Facility (including any union labor rules). All decorative materials used in displays must meet the flame proofing regulations of the Fire Department.19. COLLECTION – If suit is instituted to collect past due amounts, Exhibitor/Vendor agrees to pay actual costs and expenses of collection in addition to court costs and reasonable attorney fees and interest at the maximum prevailing rate. If credit card payment is denied or a check is returned for insufficient funds, there will be a $50 fee imposed and payment must be made with cash, cashier’s check or money order within 7 days.20. ENFORCEABILITY –In any term of provision of this agreement is determined to be void or unenforceable, the remainder of this agreement shall remain enforceable and in effect, as if that void or unenforceable provision was not included.How did hear about our Vendor Application?(Required) Michelle Yates, MHF Director of Sales and Development MHF Website Social Media Other AGREEMENT(Required) I agree to the statement above and assert that the information provided in this form is true and accurate. I understand that payment is to be made in full at least 2 weeks prior to the event.Subject to the rules governing exhibitors and pending acceptance by the Mustang Heritage Foundation management, I hereby agree to lease exhibit space at the named MHF event for the period of time indicated, and will occupy the space assigned per the diagram provided by management, for which we agree to pay the management at its offices in Round Rock, Texas, prior to the event at the total provided by MHF management. Payment can be sent to Mustang Heritage Foundation, 200 University Blvd., Ste 225, #110, Round Rock, TX 78665 or you can call 512-869-3225 to pay by credit card. By submitting this form, I understand that space assignment will be made upon receipt of the contract by management and a payment in full. I understand and agree that this contract cannot be cancelled and agree to pay in full the sum herein provided in accordance with the terms hereof, regardless of whether or not we occupy the leased space for any portion of the lease team.